2017 Artisan Vendors

Artisan Vendor Dates of Importance (from 2016, subject to change for 2017)

  • March 1 – Artisan Vendor Applications Open
  • March 20 – Artisan Vendor Applications Close
  • March 27 – Notifications Delivered to Successful Applicants with Auction Instructions
  • April 4 to 8 – Local Handcrafted Artisan Auction
  • April 11 to 15 – Tier One Artisan Auction
  • April 18 to 22 – Tier Two Artisan Auction
  • July 15 – 17:00 PST – Final booth payments due (for vendors who are pre-approved for a payment plan)

Before you Apply

Before you apply to be a vendor at Shambhala, you will want to ensure you meet the requirements for our Artisan vendors.

Hours of Operation

We require our vendors to be open for a minimum number of hours. Being open these times is important as it has direct impact on the vendors around you.

Local Handcrafted Artisan Tier

Artisans located within our local artisan tier booths are required to be open daily from 10:00am until 10:00pm during the days of the festival.

Tier One Artisans

Although most vendors in this area are open 24hrs per day, artisans in Tier One booths are required to be open daily from 10:00am until 2:00am during the days of the festival.

Tier Two Artisans

Artisans in Tier Two booths are required to be open daily from 10:00am until Midnight during the days of the festival.

As a vendor, if you are not working the minimum hours, you may be fined or escorted off the premises.

Prohibited Items

In order to be considered for vending at Shambhala, your product line will be reviewed by festival officials to ensure your products will complement the overall spirit of our artisan vendor area. Vendor products must meet the following rules:

  • No Glass
  • No Smoking Paraphernalia
  • No Use of the Shambhala Music Festival Name, Word-marks, or Logos.
  • No items identified on our list of Banned Items.

CBSA Regulations

Shambhala Music Festival is an event registered with the Canada Border Services Agency.

Exhibitors may import display items and exhibit booths temporarily as outlined in the provisions of tariff
classification 9993.00.00.00 duty free, on the condition that the goods will be exported from Canada upon
the completion of the event.

Items imported to be given away or sold at this event will require formal customs accounting
documentation and any applicable duties and/or taxes will be collected at the time of importation.
Any foreign exhibitors importing goods into Canada should check with U.S. Customs prior to shipping
your convention goods, as the requirement is any goods over $2000. U.S. must be reported to U.S.
Customs. They can document your goods on the form 4455 so they can identify the goods on your return
to the U.S.

Foreign nationals may engage in exhibiting, selling or displaying goods without a work permit provided they are not selling to the general public. Direct sales to the general public require a work permit. For more information please visit: http://www.cic.gc.ca/english/work/index.asp

Auction Instructions

Our artisan vendors are required to participate in an auction in order to determine their booth selection. Full auction instructions will be made available to successful applicants once their initial application is approved.


Food Vendors

Returning Vendors

Food vendors who have vended with us in 2016 do not need to re-apply to be a vendor in 2017. Our food vendor co-ordinator will be contacting you to confirm arrangements for 2017 sometime around March.

We generally receive many requests from new food vendors wanting to vend at Shambhala. Due to the high loyalty rate of our existing food vendors, we do not regularly have available spaces. We will accept applications for review because if you have an amazing product we don’t want to miss out. The 2016 food vendors will be contacted by March 30, 2017 to discuss this year’s attendance at our festival and current changes.


Night Owl

Comments

  1. Profile photo of Joshua Haddon

    Joshua Haddon

    March 9, 2015

    I have clothing that illuminates so the booth need to be really dark – What would be the best option – Bring a full blackout tent or just blackout curtains to make the interior dark?

    • Profile photo of Andy

      Andy

      March 9, 2015

      Our main boulevard is well lit, but the booths away from the main road are usually just lit by lighting setup by our craft vendors within their tents. Blackout curtains blocking light from adjacent booths should be sufficient.

      I will try to find some pictures of our craft court at night for you and will post them.

      Thanks for the question.

      • Profile photo of Joshua Haddon

        Joshua Haddon

        March 9, 2015

        would there be a need for a ceiling curtain as well? To block out the sun in the daytime? Thanks a ton Andy – Let me know where you end up posting the pictures 🙂

        • Profile photo of Andy

          Andy

          March 9, 2015

          Vendors are required to bring their own tents, so if your tent is not opaque enough to block out the sun, then it might be a good idea to bring your own ceiling curtain.

  2. Profile photo of Reliable Mykee

    Reliable Mykel

    April 22, 2015

    What is the general census of ticket holders selling items at Shambhala? I get asked this a few times in the group and would like to know if there is anywhere on the site that explains this.. and if not, are people allowed to sell their own creations at their camp site or anywhere else? ie hula hoops, jewelry, etc.

    Thanks in advance,
    Mike

    • Profile photo of Andy

      Andy

      April 22, 2015

      Selling products without the consent of Shambhala is prohibited. On the back of the tickets, there is the language:

      “Unauthorized commercial vending prohibited. Selling anything without written consent from Shambhala Music Festival Ltd. is prohibited and may result in removal from the festival grounds”

      Thanks for the question.

  3. Profile photo of Kate Roxburgh

    Kate Roxburgh

    January 2, 2016

    I’m interested in applying to vend as an artisan this year (2016). I am curious about the auction process.

    • Profile photo of Andy

      Andy

      January 4, 2016

      Hey Kate,

      Our vendor coordinator usually gets rolling in mid-February and will have more up-to-date information then. We don’t foresee the process changing too much from last year. Generally the process works as follows:

      1) Interested Vendors apply to vend at Shambhala. These applications are usually open until the 3rd week of March.

      2) Our screening committee reviews each application to identify vendors who we feel provide products of interest to our festival guests and ensure that products are not among our list of banned items.

      3) Approved vendors will be sent a login and instructions for participating in our vendor auction. The auctions will likely take place during the month of April.

      4) During the auction, vendors place bids against one another for their list position for that tier. The highest bidder will be at the top of the list, the lowest will be at the bottom, and the others will be in the middle based on their bid amount. The vendor with the highest bid will be able to choose which booth they want first, then the second will be able to choose next, and so on and so forth until we run out of booths for that tier. During the bidding process, the system will show you what your odds are of securing a booth in that tier.

      5) After the auctions are completed, if you are successful, our vendor coordinator will contact you to arrange payment for your booth, get your booth selection preference and gather any additional follow-up information they require.

      In 2015, the amount for a single booth in each tier worked out to be as follows:

      Local Handcrafted Tier – between $1,500 and $1,850
      Tier One Booths (most traffic) – between $2,600 and $3,700
      Tier Two Booths – between $2,350 and $2,700

      We will be revising our documentation once our vendor co-ordinator comes back online for this festival season. I would suggest that you register for our mailing list at http://www.shambhalamusicfestival.com/mailing-list-register as we will be releasing more information as we get closer to our application dates.

      • Profile photo of Sammi K

        Sammi K

        January 6, 2016

        What is the difference between the Local Handcrafted Tier and the Tier One/Two Booths?

        • Profile photo of Andy

          Andy

          January 6, 2016

          Tier One booths have frontage on the main thoroughfare into downtown Shambhala and therefore receive the most traffic. Tier two booths are off to the side a little more, and tend to not have as much traffic as tier one booths (although they are still quite busy).

          The local handcrafted tier are similar to Tier Two booths, but the auction is only open to vendors who primarily source and manufacture their products locally, in-house. In order to qualify for this tier, your application and product line will be screened by our vendor coordinator for their final decision. As the number of participants in this auction is limited, local handcrafted artists tend to receive a more affordable booth.

          Maps outlining exact tier and booth locations will be released in conjunction with the artisan vendor application launch in March.

  4. Profile photo of Sammi K

    Sammi K

    January 6, 2016

    Are vendors required to purchase tickets for staff admission or would that be something included in the vendor package?

    • Profile photo of Andy

      Andy

      January 6, 2016

      Hey Sammi,

      If you purchase an artisan booth, it includes two complimentary crew wristbands for yourself and another crew member (four if you elect to purchase a double booth). In addition, we allow vendors to purchase up to three additional crew passes at a discounted rate (five if you have a double booth).

      Discounted ticket pricing and full details have yet to be finalized, but we will definitely include full details about the process and more information once we launch our artisan vendor applications in March.

    • Profile photo of

      Fargatron

      February 9, 2016

      Hi Kate, Camping in tents is free for everyone at the festival. If you would like to camp in an RV, or with your car there are additional fees.

      Our camping is based on first come, first serve. However, with this being said crew is allowed to come into the festival prior to the main gates opening so that they can set-up. Please note that some camping areas are off-limits to staff, volunteers, vendors, and artists who arrive before the gates open to the general public.

  5. Profile photo of Lindsay Redman

    Lindsay Redman

    February 24, 2016

    I am wondering if I would need to purchase a ticket if I am planning to be a vendor? Also, what about my team of a few artists? This would our first year vending, and so we are unsure. Please let us know. Thank you!

    • Profile photo of

      Fargatron

      February 25, 2016

      Hi! After you have been approved to be a vendor, you will receive two tickets, as they are included in vending fees. Limited additional tickets for staff can be purchased depending on your vendor contract and staffing needs.

  6. Profile photo of Matthew Teichmann

    Matthew Teichmann

    April 1, 2016

    Hey! Firstly, I wanted to express how excited GlowShack is to be attending Shambhala 2016!

    Now to business.. Below are some questions that need clarification:

    1) Can minors work as employees during the event? Ie. one of my staff members has just turned 18 years old and would love to participate in the vending process; however, I question the age restrictions outlined by the events regulations agreement.

    2) Can sales be made outside of our booth? For example, GlowShack has portable payment terminals that would allow us to roam the grounds to make sales, if of course, this is permitted. If this is NOT allowed, are my employees allowed to engage in giving promotional coupons and direct attendees to our mobile storefront (no physical transaction would be taken).

    Any help with regards to the above questions would be greatly appreciated!

    Cheers,

    Matthew Teichmann, Owner
    GlowShack

    • Profile photo of Andy

      Andy

      April 4, 2016

      Hi Matthew,

      Thank you for your thoughtful questions.

      Minors are not allowed to work at Shambhala. Our 19+ restrictions extend to all attendees, including crew.

      Sales outside of your booth area are strictly forbidden and would extend to booth advertising and coupon distribution outside your area. Your booth fee would only entitle you to market your goods within your assigned booth area. Our guests enjoy Shambhala as a place where they are not inundated by corporate advertising while they are here on the ranch and we would expect vendors to respect that.

  7. Profile photo of Cheffrey Nineoneone

    Cheffrey Nineoneone

    April 5, 2016

    Hi everyone I’ve been desperately trying to contact and apply for vending with this amazing event and have gotten no where. Are the vendors already in place before the applications go through? My trailer and team is designed specifically for high volume and is perfect for large festivals. All chefs on board have a minimum of 12 years experience ranging from fine dining, pub grub , and event catering. I’m just a little discouraged because I have been sending so many letters and filled out applications with no response. Thank you all for your time once again .
    Cheffrey

    • Profile photo of Andy

      Andy

      April 5, 2016

      Hey Cheffrey,

      We opened the food vendor applications to start a bit of a waiting list in the event some returning vendors did not return. Currently we have no open spots available in our food vending court. Thank you for submitting your application. In the event a space opens and our vendor co-ordinator thinks you may be a good fit, she will reach out to you at that time to see if you are still available.

  8. Profile photo of Matthew Teichmann

    Matthew Teichmann

    April 7, 2016

    Another round of questions for you, Andy.

    I see that generators are on the banned items list; however, I am curious if this applies to vendors, like GlowShack, who need power supply.

    Our pop-up Glow Trailer has a built in TV and exterior speakers that feature a dynamic price menu and slideshow of various promotional designs. We keep our speaker volume high enough to engage the audience/customers, but low enough that the sound is not overbearing to surrounding music being performed.
    Will any of these two items be a problem?

    Thanks in advance 🙂

    Cheers!

    • Profile photo of Andy

      Andy

      April 7, 2016

      Hey Matthew,

      Limited power is made available to vendors for the purposes of operating their booths. However, this is quite limited and you may overload your breaker if your power requirements are too high.

      I am no expert in the intricacies of vending booth setups, so I would suggest you email our vending coordinator at vendors@shambhalamusicfestival.com. There are rules that govern power usage and noise and she would know best about how they would impact your ideas.

  9. Profile photo of Shawn Hansen

    Shawn Hansen

    June 23, 2016

    Andy,

    Not sure if your vendor Coordinator received our application. We are Retail not food. Is there any way that I can contact them ?

    • Profile photo of Andy

      Andy

      June 23, 2016

      Hi Shawn, Our artisan vendor auction has already finished, so if you hadn’t heard from us, you were likely not selected to compete, or there was a technical glitch which did not cause your application to submit properly. You can email our vendor coordinator at vendors@shambhalamusicfestival.com, however, if you have not been hearing from us over the course of the past 3 months chances are you will need to wait until next year.

      I’m sorry if you ran into issues with the application process.

  10. Profile photo of Dena Jackson

    Dena Jackson

    July 4, 2016

    Hello,

    I have an awesome product that meets the vending criterium. Is it possible at this late stage in the game that someone in the artisan booth had a cancellation with a shared vendor and has space to share?

    • Profile photo of Andy

      Andy

      July 17, 2016

      Hi Dena,

      Unfortunately, we do not have any available wait-list positions for artisan vendors in 2016. We encourage you to visit our website in January or February for information in regards to applying for a vending spot in 2017.

Add a comment

You must be logged in to comment.

Share

Countdown to 2017

* this space intentionally blank

Shambhala Music Festival – Twitter



Copyright 2017 - Shambhala Music Festival Ltd.